What is the difference between a quotation and a proforma invoice?

Both come before the work. A quotation is an offer with a price and a validity date that the client accepts or negotiates. A proforma invoice is the same offer written as an invoice, usually to request a deposit or to support an import. In Nigeria most trades send a quotation first, then an invoice; importers and anyone asking for money up front use a proforma.

Should a quotation include VAT?

Only if you will charge VAT on the invoice, which means your turnover is above the small-company threshold of ₦50 million. Below it, leave VAT off and the quotation says no VAT is charged. Showing VAT on the quote and then leaving it off the invoice, or the reverse, is how price arguments start.

Is a signed quotation a contract in Nigeria?

A quotation is an offer. When the client accepts it, in writing, by signing the acceptance line or by paying the deposit, there is an agreement on those terms. Keep the signed copy. It is the document that settles what was agreed when memories differ.

How long should a quotation be valid?

Seven to fourteen days for anything involving materials, fuel or foreign-priced inputs. Thirty days is common for services. The date prints on the document and the generator defaults to fourteen.

Can I use this for a work quotation or a job quotation?

Yes. List each stage of the job or each deliverable as a line, with a quantity of 1 where it is a lump sum. The trade templates for cleaning, electrical, catering, photography, design and printing show the shape.

How do I turn the quotation into an invoice?

Open the invoice generator. Your business and bank details are already remembered on this device. Add the same lines, record any deposit received, and issue the invoice with the balance due.

Free Quotation Generator (Nigeria)

A quotation is the price before the work. Itemise it, give it a validity date, and let the client sign the acceptance line. When the job is done, the same lines become the invoice.

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Updated for 2026
Updated September 2026

Your business

Business name

Address

Phone

TIN

Lets clients remit withholding tax in your name.

CAC number (RC or BN)

Shown on the document header.

Logo (optional)

PNG or JPG, under 400 KB. Prints at the top of the PDF and stays on this device.

Client

Client name

Address

Phone

TIN

Optional. Needed if they will deduct WHT.

Quotation number

Date

Valid until

Currency

Defaults to NGN. Change it to bill a client abroad.

Items

Description

Qty

Unit price (₦)

Charge VAT at 7.5%Leave off if your turnover is at or below ₦50,000,000 a year or the supply is exempt.

Payment details

Bank

Account name

Account number

Notes and terms

How it works

01
Describe the job
One line per item or stage with quantity and unit price. Say what is excluded in the notes; most quotation disputes are about what was not listed.
02
Set how long it stands
Fourteen days is the default. Prices for materials and fuel move, so a validity date protects you.
03
Decide on VAT
Show VAT only if you will charge it on the invoice. Below the small-company threshold, leave it off and the quote says so.
04
Send, get it signed, invoice
Share the PDF or a WhatsApp summary. The client signs the acceptance line. When the job is done, open the invoice generator with the same lines.

What makes it different

Acceptance line built in

Name, signature and date under the total, so a signed quotation is your contract when the client later says they never agreed.

The same lines become the invoice

Quotation, proforma and invoice share one model. Nothing is retyped and the numbers cannot drift.

Trade templates

Catering, cleaning, electrical, photography, design, logistics and more open the generator with the lines Nigerian clients expect to see.

Questions people ask

What is the difference between a quotation and a proforma invoice?: Both come before the work. A quotation is an offer with a price and a validity date that the client accepts or negotiates. A proforma invoice is the same offer written as an invoice, usually to request a deposit or to support an import. In Nigeria most trades send a quotation first, then an invoice; importers and anyone asking for money up front use a proforma.
Should a quotation include VAT?: Only if you will charge VAT on the invoice, which means your turnover is above the small-company threshold of ₦50 million. Below it, leave VAT off and the quotation says no VAT is charged. Showing VAT on the quote and then leaving it off the invoice, or the reverse, is how price arguments start.
Is a signed quotation a contract in Nigeria?: A quotation is an offer. When the client accepts it, in writing, by signing the acceptance line or by paying the deposit, there is an agreement on those terms. Keep the signed copy. It is the document that settles what was agreed when memories differ.
How long should a quotation be valid?: Seven to fourteen days for anything involving materials, fuel or foreign-priced inputs. Thirty days is common for services. The date prints on the document and the generator defaults to fourteen.
Can I use this for a work quotation or a job quotation?: Yes. List each stage of the job or each deliverable as a line, with a quantity of 1 where it is a lump sum. The trade templates for cleaning, electrical, catering, photography, design and printing show the shape.
How do I turn the quotation into an invoice?: Open the invoice generator. Your business and bank details are already remembered on this device. Add the same lines, record any deposit received, and issue the invoice with the balance due.

Read the rule behind the number

Quotation templates by trade

When a document is not enough

A document is a one-off. Books are every month.

Download and you are done. Save to ereQa and the invoice sits in your books, gets matched to the payment when it lands, and is ready for your accountant and for e-invoicing.

See ereQa