Quotation template
Software Developer Quotation Template (Nigeria)
Milestone, retainer or hourly billing for websites, apps and IT support, with the deliverable named on every line. This version is the quotation: same lines, a validity date instead of a due date, and an acceptance line for the client to sign.
- Free
- No sign-up
- Nothing uploaded
- Updated for 2026
- Updated September 2026
Sample lines, edit anything
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Milestone 2: checkout and payment integration (Paystack) | 1 | ₦400,000 | ₦400,000 |
| Monthly maintenance retainer, September 2026 | 1 | ₦120,000 | ₦120,000 |
| Domain and hosting renewal (pass-through) | 1 | ₦45,000 | ₦45,000 |
| Quoted total | ₦565,000 | ||
Both open in Office, Google Docs or Sheets. Built on your device, with naira, TIN, CAC and 7.5% VAT already on the page.
What to get right on a software developer / it services quotation
- Say what is excluded. Transport, materials the client supplies, extra revisions, work outside the stated scope. Most quotation disputes are about what was never listed.
- Put the deposit you need in the notes and make the delivery or completion time start from when it lands, not from the date of the quote.
- Give the quotation a validity date and a number. A client accepting an unnumbered, undated quote months later is a price you no longer want to honour.
- Tie each line to a milestone in the contract. It is what the client's finance team will check.
Questions people ask
- What should a software developer / it services quotation include?
- Your business name, address, phone and CAC number; the client's name; a quotation number and date; a validity date; each item or stage of the work with quantity and price; whether VAT is charged; the deposit you need to start; what is excluded; and an acceptance line for the client to sign.
- How long should a software developer / it services quotation stay valid?
- Fourteen days is the default on this template. Shorten it to seven if materials or fuel are a large part of the price. State it on the document so a client cannot accept last month's price.
- Should I add VAT to a software developer / it services quotation?
- Only if your turnover is above the small-company threshold of ₦50 million a year and you are VAT registered. Below that, leave VAT off and the quotation says no VAT is charged, which is what most sole traders and small firms should do.
- What happens after the client accepts?
- Ask for the deposit if you need one, do the work, then open the invoice generator with the same lines and issue the invoice showing the deposit received and the balance due.
- Is software development VATable in Nigeria?
- Yes, at 7.5%, once you are above the small-company threshold. Most solo developers are below it.
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When a document is not enough
A document is a one-off. Books are every month.
Download and you are done. Save to ereQa and the invoice sits in your books, gets matched to the payment when it lands, and is ready for your accountant and for e-invoicing.
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