Quotation template
Catering Quotation Template (Nigeria)
Quote a wedding, a burial reception or an office lunch per head before you buy a single bag of rice: guest numbers, the menu, service staff, and the date by which numbers are final.
- Free
- No sign-up
- Nothing uploaded
- 2026 tax year
- Reviewed October 2026
- by the ereQa team
Sample lines, edit anything
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Jollof rice, fried rice, chicken and salad, per guest | 300 | ₦6,500 | ₦1,950,000 |
| Small chops pack, per guest | 300 | ₦2,000 | ₦600,000 |
| Service staff, per waiter | 10 | ₦15,000 | ₦150,000 |
| Quoted total | ₦2,700,000 | ||
Both open in Office, Google Docs or Sheets. Built on your device, with naira, TIN, CAC and 7.5% VAT already on the page.
What to get right on a caterer and event food quotation
- Quote per head and set a date for the final guest count. Food is bought on that number, so a late increase is charged at the per-head rate and a late decrease is not refunded.
- List what the price covers: cooking, serving, plates and cutlery, drinks or not, clearing up. Caterers lose most money on the items nobody wrote down.
- Food prices move quickly. Keep the validity short and say the per-head price is confirmed when the deposit is paid.
Questions people ask
How much deposit should a caterer take?
Enough to buy the ingredients, which is often more than half once the menu is confirmed, with the balance due before the event. Write both amounts and the balance date in the notes.
What if fewer guests come than quoted?
That depends on what the quote says. The usual term is that the client pays for the confirmed number, not the number who turn up, because the food was bought and cooked for them.
Should drinks go on the same quotation?
Give them separate lines, per head or per crate, so the client can strike them out if they are supplying their own without you redoing the whole quote.