Quotation template
Catering Quotation Template (Nigeria)
Per-plate or per-head billing for owambe, corporate lunches and small chops, with headcount and menu on the invoice. This version is the quotation: same lines, a validity date instead of a due date, and an acceptance line for the client to sign.
- Free
- No sign-up
- Nothing uploaded
- Updated for 2026
- Updated September 2026
Sample lines, edit anything
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Jollof rice, fried rice and chicken, per plate | 200 | ₦4,500 | ₦900,000 |
| Small chops platter (serves 10) | 15 | ₦25,000 | ₦375,000 |
| Service staff, per person per event | 6 | ₦15,000 | ₦90,000 |
| Quoted total | ₦1,365,000 | ||
Both open in Office, Google Docs or Sheets. Built on your device, with naira, TIN, CAC and 7.5% VAT already on the page.
What to get right on a caterer and event food quotation
- Say what is excluded. Transport, materials the client supplies, extra revisions, work outside the stated scope. Most quotation disputes are about what was never listed.
- Put the deposit you need in the notes and make the delivery or completion time start from when it lands, not from the date of the quote.
- Give the quotation a validity date and a number. A client accepting an unnumbered, undated quote months later is a price you no longer want to honour.
- Quote per plate and multiply by confirmed headcount. Show the headcount as the quantity.
Questions people ask
- What should a caterer and event food quotation include?
- Your business name, address, phone and CAC number; the client's name; a quotation number and date; a validity date; each item or stage of the work with quantity and price; whether VAT is charged; the deposit you need to start; what is excluded; and an acceptance line for the client to sign.
- How long should a caterer and event food quotation stay valid?
- Fourteen days is the default on this template. Shorten it to seven if materials or fuel are a large part of the price. State it on the document so a client cannot accept last month's price.
- Should I add VAT to a caterer and event food quotation?
- Only if your turnover is above the small-company threshold of ₦50 million a year and you are VAT registered. Below that, leave VAT off and the quotation says no VAT is charged, which is what most sole traders and small firms should do.
- What happens after the client accepts?
- Ask for the deposit if you need one, do the work, then open the invoice generator with the same lines and issue the invoice showing the deposit received and the balance due.
- Is VAT charged on catering?
- Basic food items are VAT-exempt but prepared catering is standard-rated once you pass the small-company threshold.
Other trades
Related tools
DocumentsInvoice generatorNaira invoice with 7.5% VAT, TIN and CAC number, WhatsApp share and PDF download.OpenDocumentsProforma invoice generatorQuote-style proforma in naira for deposits, imports and approvals before the real invoice.OpenDocumentsPurchase order (LPO) generatorLocal purchase order in naira with supplier, delivery address, deliver-by date, VAT and an authorisation line.OpenTaxVAT calculatorAdd or remove 7.5% VAT from any naira amount, with the small-company rule explained.Open
When a document is not enough
A document is a one-off. Books are every month.
Download and you are done. Save to ereQa and the invoice sits in your books, gets matched to the payment when it lands, and is ready for your accountant and for e-invoicing.
See ereQa