Invoice template
Logistics and Dispatch Invoice Template (Nigeria)
Per-trip or per-kilogram billing for dispatch riders, haulage and interstate deliveries, with waybill numbers on each line.
- Free
- No sign-up
- Nothing uploaded
- Updated for 2026
- Updated September 2026
Sample lines, edit anything
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Lagos Island to Ikeja dispatch, waybill WB-1042 | 12 | ₦3,500 | ₦42,000 |
| Interstate haulage Lagos to Abuja, 1 tonne | 1 | ₦180,000 | ₦180,000 |
| Waiting time beyond 30 minutes | 4 | ₦1,500 | ₦6,000 |
| Subtotal | ₦228,000 | ||
Both open in Office, Google Docs or Sheets. Built on your device, with naira, TIN, CAC and 7.5% VAT already on the page.
What to get right on a logistics and dispatch invoice
- Put the waybill or tracking number in the description. Clients match invoices to deliveries by that number.
- Bill fuel surcharges as a separate line rather than raising the trip rate silently.
- Corporate clients deduct 5% WHT on logistics services. Quote net-of-WHT expectations in advance.
Questions people ask
- Is VAT charged on transport?
- Commercial road transport of passengers is VAT-exempt, but goods haulage and dispatch are standard-rated at 7.5% once you are above the small-company threshold.
- How do I invoice for many trips?
- One invoice a week or a month with one line per trip. Keep quantities as trip counts so the total is easy to check.
- What if the client pays late?
- State payment terms on the invoice. Net 7 is common for dispatch, net 30 for haulage.
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When a document is not enough
A document is a one-off. Books are every month.
Download and you are done. Save to ereQa and the invoice sits in your books, gets matched to the payment when it lands, and is ready for your accountant and for e-invoicing.
See ereQa