Free Quotation Generator (Zimbabwe)

A quotation has no special status under the VAT Act, but two other laws give it legal weight. The first is the Consumer Protection Act [Chapter 14:44]. If you quote a price for repair or maintenance work, you may not charge more than the estimate unless you tell the customer the extra cost and the customer authorises the work to continue (section 24(4)). Where the customer asks for an estimate, or you take the item into your possession, you may not charge for the work unless an estimate meeting the prescribed requirements was given and approved, or the customer declined it or pre-authorised a maximum in writing or in another recorded form (section 24(2)). Section 24 applies only above a monetary threshold the Minister may set by notice in the Gazette (section 24(5)). You may not charge for preparing the estimate unless you disclosed that price and the customer approved it (section 24(3)).

The second is a published price. A supplier may not demand more than the advertised or displayed price, which must include all taxes and levies, and where two prices are shown together the lower one stands (section 26(5)). A price that contains an error does not bind you once you have corrected it and told the customers it reached (section 26(6)(c)).

If you bid for government work, a quotation is the formal route for small purchases. Under S.I. 219 of 2020 (section 10(2) of the General Regulations), a public body may use a request for quotations when the price is below the equivalent of US$20,000 for construction works, US$10,000 for goods, or US$5,000 for consultancy and non-consultancy services. Above those amounts, competitive bidding is used (section 10(7)), and for goods up to US$300,000 only Zimbabwean suppliers may be invited (section 10(3)). Check the Procurement Regulatory Authority of Zimbabwe (PRAZ) for any later change.