Free Invoice Generator (Rwanda)

Ministerial Order nº 006/26/10/TC of 24 September 2026, in force on publication, replaced the 2013 order on EBMs and speaks of the electronic invoicing system (EIS). You obtain the system as RRA determines. If a licensed supplier runs it for you, you need a service contract with that supplier. If you use accounting or ERP software, it must be integrated with the EIS as RRA prescribes (art. 4). Keep the system at the place of sale where customers can see it, and display a notice with your business name, address, TIN, the serial number of the sales data controller (SDC), whether you are VAT-registered, and the words "do not pay if an invoice is not issued" (art. 3).

Each invoice carries a serial number that ascends without gaps within its invoice type, the buyer's TIN, or a phone number or nine zeros where the buyer has none, the means of payment and any discount (art. 6). The EIS recognises two transaction types, sale and cancellation, and three invoice types: normal receipt, copy and pro forma (art. 7). A cancellation is issued as a certified cancelled receipt, not by editing the original.

If you cannot issue, the buyer may initiate the invoice and you must approve it (art. 5). If the system is down, issue a manual invoice in two copies and print the matching EIS invoices when it is back. Theft must be reported to RRA within 12 hours and damage within 6 hours, with a report from the competent authority, and a replacement obtained within five working days. A taxpayer not required to file an annual income tax declaration, such as a micro-enterprise under FRW 2,000,000 turnover, need not use the EIS on every sale but must still approve invoices a buyer initiates (art. 8). A PDF made outside the certified system is not an invoice under art. 17 of Law nº 020/2023.