Free Invoice Generator (Türkiye)

An e-Arşiv Fatura has the same legal standing as a paper invoice. It is not a separate document type (Tax Procedure Law Communiqué 509, section IV.2.1). The record created in the GİB system or the integrator's system is the invoice. The copy sent to the customer, on paper or electronically, is the original, and the electronic copy the issuer stores is the second copy. A PDF made in a word processor or spreadsheet is therefore not an e-Arşiv invoice, however complete it looks. A PDF is valid only as the printable image of an invoice that was created through the e-Belge portal or a licensed integrator.

To start, apply under the Başvuru Kılavuzu published at ebelge.gib.gov.tr. GİB then opens the user account, and invoices are created from the portal screens (section V.1.1). With an özel entegratör, GİB activates the account once the integrator has uploaded the contract details.

Every e-Arşiv Fatura must show the hour and minute of issue as well as the date (section V.5.2). Sending the file by e-mail or any other electronic route is enough, and no printout is needed. The file must be in the e-Fatura format, or another format GİB allows, with the printable image attached. The invoice goes to the buyer on paper or electronically, according to the buyer's request.

When goods travel with the sale, the sevk irsaliyesi, the printout of the e-Arşiv Fatura, or the ÖKC invoice-information slip must be with the goods. A printout replaces the waybill only if it is issued at the moment of delivery, shows the time to the minute, carries the words "İrsaliye yerine geçer." and is signed by the seller or an authorised person.

Paper may be used in place of an electronic invoice without the special irregularity penalty only in the cases listed in section V.7: an outage or maintenance of GİB or other public systems, a proven outage or planned maintenance of the taxpayer's or integrator's own system for the period notified, a proven breakdown or theft of the mali mühür or e-signature device until it is replaced, and cases where a GİB notice permits paper or an e-Arşiv Fatura in place of e-Fatura. Any other reason is not accepted, and the legal time limit for issuing the invoice still applies.