Free Payslip Generator (Sri Lanka)

Sri Lanka's payment-of-wages rules sit in the Wages Boards Ordinance, which covers workers in trades with a Wages Board. Section 3 requires the employer to keep a clear written wages record for each wage period showing the period, the workers' names, hours or days worked, wages paid, the date of payment and the deductions made. The record must be kept for four years from the last day of the period and produced to the Commissioner of Labour on request.

Section 3C gives the worker, or the trade union, the right to ask for all particulars of the wages paid, which the employer must supply in the prescribed form. The Ordinance therefore frames the itemised statement as something provided on request rather than a compulsory slip with every payment, so issuing a payslip each period is the practical way to meet it.

Under section 2, the wage period cannot exceed one month. Wages must be paid within three days of the end of a period of up to one week, within five days for a period of up to two weeks, and within ten days for a longer period. Deductions need the worker's consent and must be authorised. Wages due on termination must be paid before the end of the second working day.

Employees' Provident Fund (EPF): the employee contributes a minimum of 8% of total monthly earnings, deducted from pay, and the employer adds a minimum of 12% on top, which together make 20%. Total earnings include salary, wages or fees, cost-of-living and similar allowances, holiday payments, the cash value of food supplied by the employer, commissions and piece-rate or contract payments. The employer remits the full amount to the EPF Department of the Central Bank of Sri Lanka.

Employees' Trust Fund (ETF): the employer alone pays 3% of the same total monthly earnings. It must not be deducted from the employee's pay.

Both are due on or before the last working day of the month after the one they relate to. Late or short payment brings a surcharge on the amount unpaid: 5% for a delay of up to 10 days, 15% for 11 days to one month, 20% for one to three months, 30% for three to six months, 40% for six to twelve months and 50% beyond twelve months. EPF also charges a 2% surcharge on the total payment when the submitted details are incomplete.