Free Payslip Generator (Botswana)

Botswana has no section of the Employment Act (Cap. 47:01) that uses the word payslip. The duty is a record-keeping one: section 92(1) makes every employer keep the records, books and accounts "as may be prescribed", and regulation 15 of the Employment (Miscellaneous Provisions) Regulations prescribes them. A payslip is the practical way of showing an employee what those records say.

The monthly record in the Fifth Schedule is the closest thing to a statutory payslip layout. For each employee and month it lists: full name, basic pay, bonuses, cost-of-living allowances, other remuneration, total wages, pay interval, ordinary daily working period, ordinary hours, overtime hours, total hours, days of paid leave, paid public holidays and days of paid sick leave taken. Regulation 15(3) requires the records to be kept for at least two years after the last entry, and at least five years for an employee covered by a minimum wage order.

Wages are due before the end of the third working day after the wage period closes, and a wage period may not exceed one month (sections 74 and 75).

The Employment Act sets no pension or social-security rate for private employers. Section 80(1)(a) lets an employer deduct tax imposed by law and, where the employee has agreed, a contribution to a provident or pension fund set up under the Act's regulations; section 80(1)(d)(v) covers contributions under any national provident fund legislation. Other deductions need a basis in sections 79 and 80.

Workers' compensation is an employer cost, not a deduction. Section 31 of the Worker's Compensation Act (Cap. 47:03) requires every employer to insure with an insurer approved by the Commissioner against liability for injury or occupational disease, or to deposit security with the Commissioner. Failure carries a fine of up to P5,000, up to three years in prison, or both, and personal liability for the compensation (section 31(4)-(5)).